We will help you understand the PoSH law and in end-to-end implementation.
Every organization is legally bound to maintain a safe workplace environment for all its employees post the introduction of PoSH Act,2013 for Prevention, Prohibition & Redressal of complaints filed by women. Creating a Prevention of Sexual Harassment policy and a compliance program in a company is not only essential but is now mandatory to avoid any legal fines and reputational damages.
Elements of an end to end PoSH Compliance program :
- Policy Development and Documentation: We help organizations develop a clear and comprehensive Posh policy that complies with applicable laws and regulations which is made accessible to all employees for their easy reference. We also provide list & templates of all documentations and reports required to complete an investigation in case of complaint.
- Training: As one show does not fit all, similar, trainings are customised as per your organization’s culture and employee needs. Our trainings are formulated for all Leadership, employees, managers and supervisors which cover the policy, the definition of sexual harassment, reporting procedures, consequences of non-compliance and employee sensitizations. We also train the investigating officers to follow the right steps and protocols.
- Reporting Mechanisms: We establish multiple and accessible reporting mechanisms for employees to report incidents of sexual harassment, such as HR, supervisors, anonymous hotlines or online reporting systems. We emphasis on the fact that organization prohibits retaliation against individuals who report harassment in good faith or participate in an investigation.
- Confidentiality: We promote the importance of confidentiality throughout the reporting and investigation process to protect the privacy of both the complainant and the accused.
- Setting up of ICC and External member: We help you set up Internal Compliance committee and choose the correct external member with adequate knowledge and expertise for successful investigations and disciplinary actions.
- Prompt and Thorough Investigations: In case of a sexual harassment complaint, our legal and External ICC members would deliver their expertise and assist you to Investigate promptly and thoroughly to ensure impartiality and non-biasedness.
- Corrective Actions: We would draw out possible disciplinary actions for certain consequences which would help the ICC to arrive at a decision for individuals found guilty of sexual harassment, which may include disciplinary actions, retraining, fine or termination, depending on the severity of the offense.
- Documentation and Record Keeping: We provide you with the correct formats to maintain records of all complaints, investigations and outcomes as required by law to ensure that these records are securely stored.
- Leadership Commitment: A successful Compliance program is only possible with management and support of Leadership Commitment. We help you demonstrate commitment to Posh compliance from top leadership, emphasizing a zero-tolerance approach to sexual harassment.
- Annual audit, Periodic Reviews and Updates: We have an annual audit cycle which would regularly review and update the Posh policy to reflect changes in laws, regulations, or organizational needs.
- Communication and Awareness: It is important that all employees know their rights and benefits from the policies available. We would communicate the Posh policy regularly and provide avenues for them to seek clarification or ask questions.
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